Can obstetric and gynecology visits share one schedule?

Yes. clinIQ uses separate templates for each visit type on the same provider schedule. Prenatal returns, annual exams and office procedures each carry their own length, room and staff requirements. Practices can also set aside sessions for procedures only, so a colposcopy clinic is not broken up by routine visits.

What happens to the schedule when the OB is called to a delivery?

Staff see every remaining appointment for that physician in the provider view. They can move short visits to a midwife or partner physician who has open time and contact patients who need the same physician. Patients are told before they arrive, which keeps the waiting room from filling with people who will not be seen.

Does clinIQ replace our EHR scheduling?

It can work alongside it or replace it, depending on your EHR and preferences. Many OB/GYN practices use clinIQ for templates, prenatal series, waitlists and scheduling rules while appointments sync to the EHR for clinical documentation. Integration keeps both systems consistent, so staff do not enter the same appointment twice.

Scheduling×Obstetrics & Gynecology

OB/GYN Scheduling Software Built Around the Prenatal Calendar

clinIQ books prenatal visits by gestational week, pairs ultrasound and lab appointments with provider time, and protects slots for gynecology procedures and urgent pregnancy concerns.

Request Demo Learn about Scheduling →

The Problem

Why OB/GYN Schedules Break Down

An OB/GYN schedule mixes two very different practices. Obstetric patients follow a calendar set by gestational age: visits every four weeks early on, every two weeks in the third trimester, then weekly near term, with the anatomy ultrasound and glucose screening landing in narrow windows. Gynecology adds annual exams, colposcopy, IUD insertions and endometrial biopsies that need a procedure room and an assistant. Add on-call physicians pulled to labor and delivery, and a generic slot grid cannot keep up.

The Solution

Templates That Know Prenatal and Procedure Timing

clinIQ sizes each visit type to its real length and requirements. A new OB intake gets a long block with the nurse. A routine return visit gets a short one. Colposcopy and IUD templates reserve the procedure room and the assistant. Schedulers book a pregnancy's visits as a series tied to the due date, so key screenings land inside their windows. When a physician is called to labor and delivery, staff see which patients to move and which can stay with another provider.

How a Pregnancy Moves Through clinIQ Scheduling

From the confirmation visit to the postpartum check, the schedule follows the pregnancy instead of the front desk's memory.

New OB intake
The scheduler selects the new OB template. clinIQ blocks a longer visit with the nurse for history, education and labs, then the provider visit. The estimated due date anchors every later appointment, so staff never count weeks by hand on a paper wheel or a desk calendar.
Series booked by week
Return visits book out on the standard cadence for the patient's gestational age. The anatomy ultrasound and glucose screening are paired with a provider visit on the same day where the rooms allow it. Patients leave knowing their next several dates instead of calling back each month.
Changes absorbed
If a high-risk patient needs added visits or testing, staff add them to the series without rebuilding it. When a patient cancels, the waitlist offers the slot by text to another patient whose visit window fits, and a yes reply books it without a phone call.
Postpartum and back to gynecology
After delivery, the postpartum visit is booked on its own template with the time it needs for recovery, feeding and mood screening, and contraception planning. The patient then moves into annual well-woman scheduling, so the relationship continues past the pregnancy and routine gynecology care stays with the practice.

Built for OB/GYN Scheduling

Procedure room rules

Colposcopy, LEEP, IUD insertion and endometrial biopsy templates reserve the procedure room, the equipment and a medical assistant. Two procedures cannot be booked into the same room at the same time.

Provider type matching

Templates specify who can see each visit: physicians, certified nurse midwives or nurse practitioners. Routine prenatal returns can go to any qualified provider with open time, while new consults and high-risk follow-ups stay with physicians.

On-call disruption handling

When a physician leaves for a delivery, the provider view shows the rest of the affected session. Staff move short return visits to a colleague with open time and contact the remaining patients before they leave home.

Protected urgent slots

Same-day capacity for bleeding, decreased fetal movement or pain concerns is held and released on rules, so urgent pregnancy calls get seen in the office instead of being sent elsewhere.

Visit length feedback

Analytics compare scheduled and actual durations by visit type and provider, so leadership can see when new OB intakes or annual exams run long and adjust the template before the delay spreads to the rest of the day.

See it for Obstetrics & Gynecology

Scheduling for Obstetrics & Gynecology: FAQs

Most practices follow a cadence based on gestational age: roughly every four weeks until about 28 weeks, every two weeks until about 36 weeks, then weekly until delivery. High-risk patients often need more. clinIQ books the series from the due date and keeps testing such as the anatomy ultrasound and glucose screening inside its window, so nothing depends on staff counting weeks. Read more in our guide to prenatal visit scheduling.

Related guides

Ready to fix scheduling in your Obstetrics & Gynecology practice?

Get a live demo tailored to Obstetrics & Gynecology workflows. No generic sales deck — just your clinic, in real time.

Request Demo